At UPMC Hamot Vascular Surgery, we are dedicated to providing exceptional care to our patients. We are seeking a highly organized and detail-oriented individual to join our team as a Medical Office/Surgical Scheduler. This position plays a crucial role in managing the coordination of care, ensuring that patients receive timely and appropriate services.

If you are passionate about providing exceptional care and have the skills and experience to excel in this role, we encourage you to apply. Please submit your resume and cover letter detailing your qualifications and relevant experience to [insert contact information].

Join us in our mission to deliver outstanding patient care and make a positive impact in the lives of our patients and their families. UPMC Hamot Vascular Surgery is an equal opportunity employer committed to diversity and inclusion in the workplace.

Managing the coordination of care including but not limited to scheduling patient referrals, consults, and surgeries. Ensuring all treatment, medical necessity and insurance qualifications are met on behalf of the patient to ensure appropriate and uninterrupted services for the physician office

Responsibilities:

• Prepare charts and appropriate documentation as required by Physician, medical facility, surgical area etc. Maintain and disburse medical information in an organized manner. Maintain and update all Provider calendars for multiple areas if necessary utilizing EPIC, Electronic Health Record, Meeting and Calendar applications. Performs other office duties as required such as answering phones, scheduling office visits, patient registration, filing, etc. Demonstrates UPMC Hamots Commitment to Service Excellence by understanding the needs of patients, their families, physicians, and co-worker and doing what is required the first time, every time by being responsible, sensitive, accurate, timely, coordinated and thorough.

• Evaluate, organize and schedule Physician requests for continuing patient care including consults, diagnostic testing, surgical procedures including pre and post operative requirements, and various types of patient education. Works independently to secure appropriate documentation including patient consent, insurance and medical necessity verification and authorizations; orders and any other forms as requested. Act as liaison between patient, physician, insurance carriers and other providers as needed. Effectively communicates with staff, physicians and public. Demonstrates tact and diplomacy in communications and assures patient confidentiality with the appropriate release of medical records information. .Confirm patient appointments. Responsible for providing information to patients regarding preparation for tests, examinations and procedures as necessary. Responsible for entering, daily tracking and updating of scheduled items.

High School graduate or equivalent

1-3 years Physician office experience with scheduling and billing knowledge preferred.

Proficient in various computer programs such as word, excel also including scheduling, electronic medical record and billing programs. Medical terminology. Knowledge of medical office processes and procedures. Good organizational skills Excellent verbal and written communication skills with ability to collaborate and communicate with all individuals and /or departments across various medical departments, offices and hospitals. Excellent customer service skills. Excellent phone etiquette. This position typically reports to Business Manager.

Licensure, Certifications, and Clearances:

• Act 34

UPMC is an Equal Opportunity Employer/Disability/Veteran