This is a 6-month contract, with a possible transition to full time.

Securitas, a global leader in the security industry, has been providing security services since 1899. With over 7,000 employees across Canada and 320 000 employees globally, we possess the experience and knowledge to offer a broad range of services including: Leading Technology Solutions, Remote Guarding, On-site and Mobile Guarding, and Investigations.

Securitas Canada celebrates diversity, and we welcome and encourage applications from the four designated groups: namely women, aboriginal people, visible minorities, and persons with disabilities. Securitas is committed to hiring and retaining a diverse and inclusive workforce and fostering an environment where all employees can be involved, valued, respected, and thrive to meet their potential.

Job Summary:

We are seeking a detail-oriented and experienced Finance Administrator to join our team. The Finance Administrator will be primarily responsible for verifying subcontractor invoices and ensuring accurate and timely payments. Additionally, the role will involve assisting with various general accounting tasks, including billing, financial reporting, and other ad hoc duties. The ideal candidate will have a strong background in accounting, preferably holding an accounting diploma, along with a few years of relevant work experience. This position reports to the Director of Finance.

RESPONSIBILITIES:

Subcontractor Invoice Management:

• Verify and reconcile subcontractor invoices, ensuring accuracy and compliance with company policies.

• Coordinate with account managers, billing team and other relevant stakeholders to validate invoice details and resolve discrepancies promptly.

Payment Processing:

• Process subcontractor payments accurately and in a timely manner, adhering to payment schedules and terms.

• Collaborate with the accounts payable team to ensure the seamless execution of payment transactions.

Invoice Tracking and Reporting:

• Maintain a comprehensive tracking system for all subcontractor invoices, payments, and related financial documentation.

• Generate regular reports summarizing financial data related to subcontractor activities for management review.

Vendor Relationship Management:

• Cultivate positive relationships with subcontractors to facilitate efficient communication and issue resolution.

• Address payment inquiries and provide relevant information to subcontractors in a professional and timely manner.

Compliance and Documentation:

• Ensure compliance with financial regulations and company policies in all subcontractor's financial transactions.

• Maintain accurate and organized financial records, ensuring proper documentation for audit purposes.

General Accounting Tasks:

• Collaborate on a variety of accounting activities, including but not limited to billing, accounts receivable, financial reporting etc.

• Assist in month-end and year-end financial closing activities.

Cross-Departmental Collaboration:

• Collaborate effectively with other departments to resolve accounting-related inquiries and support organizational objectives.

• Provide support during internal and external audits, facilitating audits by compiling relevant documentation and addressing auditor queries.

Qualifications:

• Bachelor's degree in finance, accounting, or a related field.

• Proven experience in finance administration

• Proficiency in using financial software and MS Office, and advanced Excel skill s.

• Excellent communication and interpersonal skills.

• Exceptional attention to detail and accuracy.

• Ability to work independently and collaboratively in a fast-paced environment.

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About Us

Securitas employees come from all walks of life, bringing with them a variety of distinctive skills and perspectives. United through our common purpose, we provide the security needed to safeguard our clients' assets and people. Our core values - Integrity, Vigilance and Helpfulness - are represented by the three red dots in the Securitas logo. If you live by these values, we're looking for you to join the Securitas team.

About the Team

Securitas Canada's Mission:

Securitas' mission is to protect homes, workplaces, and communities by providing the security services they need to protect their assets, safeguard their people, and maintain their ability to generate profits.

Securitas Aviation's Mission:

Securitas Aviation ensures the safety of passengers all over the world providing thorough security checks at airports in Canada

Our Values:

Securitas' core values - Integrity, Vigilance and Helpfulness - are the foundation for our employees to build trust with customers, colleagues, and the surrounding community.

Integrity:

Securitas employees are honest and trusted by customers to safeguard their premises and valuables. We don't compromise on integrity and create an open forum for our employees and customers to voice opinions, report improprieties, and share information.

Vigilance:

Seeing, hearing, and evaluating. A Securitas employee is always attentive and often notices things that others don't. Their vigilance is necessary in order to be aware of potential risks or incidents that may take place on our customers' premises.

Helpfulness:

As part of an on-going effort to ensure safety, Securitas employees are always ready to help if an incident occurs that requires intervention regardless of whether or not it is directly related to their job.