Position Title:

Administrative Specialist (CL2): Academic Affairs

Campus:

Presque Isle

Department:

Vice Pres Academic Affairs - IVPAA

Location:

Presque Isle ME

Bargaining Unit:

Confidential

Salary Band/Wage Band:

B22

Work Schedule:

Monday - Friday 8am - 4:30 pm

Length:

Fiscal Year (12 Months)

Statement of the Job:

The University of Maine at Presque Isle Academic Affairs Office is seeking an Administrative Specialist.

The purpose of the Administrative Specialist is to support and provide quality, accurate, timely, and efficient administrative support to the Office of the Provost and assist in managing the daily needs of students, faculty, and staff.

Responsibilities include:

• Assist in the recruitment and onboarding processes of part-time and full-time faculty.

• Assist in preparation and dissemination of Dean’s List letters.

• Record, organize, and disseminate minutes of meetings as assigned.

• Process purchase orders and post accounts for billing.

• Prepare vendor contracts; procure certificates of insurance and ensure accurate expensing processes

  The starting rate is $18.22 for a new hire or the appropriate transfer rate for a current employee within the ACSUM collective bargaining unit. In addition the University will contribute up to a 4% matching contribution to the UMS retirement plan. Additional benefits (https://umpi.hiretouch.com/uploads/523/file/Benefits_ACSUM.pdf) include medical, dental, retirement and tuition waiver programs for employees and dependents. The UMS is a recipient of the Wellness Councils of America’s Well Workplace Award and offers wellness programs.

  About the University:

  For more than a century, the University of Maine at Presque Isle has been helping students find their path to great professional careers providing its 1,300 traditional and non-traditional students from all areas of the state, country, and world with life-changing opportunities in a caring, small-university environment.

  Further information about the University of Maine at Presque Isle can be found at https://www.umpi.edu/

  The university sits on 150 acres surrounded by the rolling hills and potato fields of northern Maine and the university strives to be the region’s premier learning institution while helping to stimulate cultural and economic development in Aroostook County and the State of Maine. The university serves as an educational and cultural center for the area and its facilities are utilized for lectures, programs, concerts, dance performances, exhibits, and plays that benefit the entire region.

  Learn more about what Aroostook County has to offer here (https://visitaroostook.com/) .

  Qualifications:

  Required:

• High school diploma or equivalent (G.E.D.) AND sufficient experience, including two years of administrative support experience.

• Knowledge and significant strength with Microsoft Word, Excel, Power Point.

• Ability to multitask and work under pressure with short timeframes for project completion.

• Ability to maintain confidentiality.

• Ability to accomplish large projects on employment contracts for programs.

• Ability to successfully support both the Office of Academic Affairs with verbal and written communications for a broad range of needs, preparing customized memos and related communications for non-routine issues; identifying requirements of various parties to determine appropriate response.

• Ability to plan, coordinate, and prioritize simple and complex projects and events.

  Preferred:

• Knowledge with MaineStreet

• Knowledge of Google Drive and One Drive

• Knowledge of Microsoft Excel or Google Sheets

  Other Information:

  Materials must be submitted via "Apply for position." You will need to create an applicant profile, complete an application (which includes contact information for three professional references), and upload a cover letter and a resume/curriculum vitae which fully describes your qualifications and experiences with specific reference to the required and preferred qualifications.

  Review of applications begins immediately. Interviews will begin no earlier than Tuesday, May 28 . The position will remain open until a qualified candidate is hired.

  Appropriate background screening will be conducted for the successful candidate.

  The University of Maine at Presque Isle is an EEO/AA employer, and does not discriminate on the grounds of race, color, religion, sex, sexual orientation, transgender status, gender expression, national origin, citizenship status, age, disability, genetic information or veteran’s status in employment, education, and all other programs and activities. The following office has been designated to handle inquiries regarding non-discrimination policies: Office of Equal Opportunity, University of Maine, 5713 Chadbourne Hall, Room 412, Orono, ME 04469 207-581-1226. TTY 711 (Maine Relay System).

  Required Documents:

  Cover Letter, Resume/CV